Tuesday, August 10, 2010

Virtual Assistant Tools # 2: Gmail Fetcher

Being a Virtual Assistant means handling multiple email accounts. Good news Gmail has a mail fetcher wherein I can integrate all my Gmail email addresses under 1 account. By the way, you can also link your non-Gmail accounts using Mail fetcher - as long as it the email your going to fetch supports POP access. This great tool can hold up to 5 accounts in one place.

Here is how to set up Mail Fetcher:

  1. Click Settings at the top of your Gmail page, and open the Accounts and Import tab. (For Google Apps domains, open the Accounts tab.)
  2. In the Check mail using POP3 section, click Add POP3 email account.
  3. Enter the full email address of the account you'd like to access, then click Next Step.
  4. Gmail will populate sample settings, but we recommend checking with your other provider to learn the correct server name and port. Enter your Password.
  5. Decide whether to:
    • Leave a copy of retrieved messages on the server
      Always use a secure connection (SSL) when retrieving mail
      Label incoming messages
      Archive incoming messages
  6. Click Add Account.
  7. Once your account has been added successfully, you'll have the option of setting it as a custom From address. This allows you to compose messages in Gmail, but have them appear to be sent from your other email account. Click Yes to set up a custom From address.

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